How Does Notion Hold Up for Podcast Production?

Many creators start with Notion for podcast content planning because it’s flexible. But as soon as client work, deadlines, and collaboration enter the mix, that flexibility can become a fragile system. You can get a content calendar, guest form tracking, and tasks—but only if you duct-tape it all together with tools like Zapier, Google Forms, and Google Calendar.

Why We Didn’t Build on Notion

And Why Northflow Exists for Podcast Teams

We like Notion. We still use it—for notes, docs. But when it came to building a system that could truly support content creation and planning, especially for creators and agencies managing multiple shows, we knew it wasn’t the right tool for the job.

It reminds us of our experience discovering Linear.

We were using Notion to manage our product and development work. It was flexible, but it required constant setup, upkeep, and duct-taping. Then we found Linear-a tool designed specifically for software teams—and everything just clicked. Less overhead. Less context switching. Better focus.

That was our “aha” moment:
The best tools are the ones that are built for your exact kind of work.

That’s why we built Northflow.
Because podcast agencies, content creators, and producers deserve tools that are made for them—not repurposed from general-use platforms.

What We Heard From Podcast Agencies and Creators

We started having conversations with podcast producers and agency owners, and quickly realized they were in the same spot we’d been in.

They weren’t struggling because they didn’t know how to build systems. They were struggling because their tools weren’t made for content workflows.

Here’s what we heard on repeat:

“We’ve got Notion, Trello, Google Forms, Calendars, Drive, and Slack... and it still feels like a mess.”

“One small change breaks something. We’re constantly maintaining the system instead of using it.”

“Our setup works, but no one on our team wants to touch it. If I’m not in it, nothing moves.”

“We built a monster in Notion. It works, but it’s fragile.”

These were professional teams running real shows, often for clients.
Many had already built detailed systems in Notion, Airtable, or Google Drive. They knew how to make things work.

But they were tired of maintaining it all.
They didn’t want to spend hours tweaking dashboards or training team members on what not to touch. What they needed was a tool that fit the way they already work—something built specifically for content creation and planning.

That’s exactly why we built Northflow.

Why Northflow Over Notion?

With Notion, you get flexibility. But that flexibility comes at a cost.

Want to send a guest form and track responses? You’re probably using Google Forms, Zapier, and a synced Notion database.
Want a production calendar view? Time to build it yourself—or connect it to Google Calendar with another integration.
Need to organize files for each episode? Manually drop in links or embed them one by one.
Want to assign tasks to your editor or client? That’s going to take some explanation... and a lot of trust.

With Northflow, that entire stack is replaced with one focused platform.

Northflow vs. Notion: The Comparison

Notion Is a Notebook.

Northflow Is a Content Studio.

Notion is incredible for ideas, notes, and personal systems.
But when you’re managing client podcasts, working with collaborators, juggling deadlines, tracking assets, and scaling your team—you need more than a note-taking tool.

Northflow doesn’t just hold your content.
It helps you move it forward.

Why Northflow Feels Different

• You don’t build the system—we already did

• You don’t duct-tape tools together—it’s all built in

• You don’t spend time managing the tool—you spend time managing your shows

For Content Teams and Agencies

Northflow is for teams who know how to get things done—but want the freedom to scale, delegate, and breathe a little easier.

If you’re tired of rebuilding your system every time something shifts, or babysitting a setup that breaks under pressure, Northflow gives you structure without the stress.

Still using Notion for podcast production?

It’s a great tool, but it wasn’t built for the kind of work you do—managing clients, tracking episodes, handling guest forms, and keeping a content calendar that actually keeps things moving.
Northflow was built for that.

Northflow was built for that.

From templates and task assignments to forms, files, and real collaboration—it’s all in one place, ready to go.

We still use Notion for docs and notes. It’s great for what it’s designed to do.

But for content creation and planning? That’s a different kind of workflow.

Northflow is built for the people behind the ideas, behind the deadlines, and behind the content that drives it all forward.

If you’re spending more time managing tools than creating, it might be time for something that works the way you do.

👉 Explore Northflow