Jun 11, 2025
Why We Built Northflow for Podcast Teams
We didn’t set out to replace Trello.
But after hearing from dozens of content creators, podcast managers, and agencies—we saw a pattern.
Many teams were using Trello to plan podcasts and manage content. They loved the drag-and-drop board. It felt simple. Visual. Easy to set up.
But as soon as the workload grew—or clients entered the mix—that system started to crack.
Trello is great for getting started.
But podcast production and content planning at scale require more than a flexible board.
That’s where Northflow comes in.
What Creators and Agencies Told Us
We kept hearing the same things in user interviews, Reddit threads, and casual DMs:
“Trello works... until I try to track guests, files, and deadlines across multiple shows.”
“We copy lists from one card to another just to repeat the same workflow.”
“Our team doesn’t want to touch the setup. If I’m not managing the board, nothing moves.”
“We’re using Trello, Google Forms, Drive, Calendars, Slack, and still feel disorganized.”
These weren’t hobbyists. These were teams with real clients, real deadlines, and real systems duct-taped together.
Trello helped them start. But it couldn’t grow with them.
Why Northflow Works Better for Content Workflows
We built Northflow with podcast teams and content agencies in mind.
It gives you the Kanban-style board you’re used to—but connects everything else you wish Trello handled:
Task templates for repeatable episode structures
Built-in guest forms that auto-link to episodes
File storage and asset tracking inside each show
A true content calendar with drag-and-drop scheduling
Role-based collaboration without needing extra accounts or third-party tools
It’s everything creators were trying to build on top of Trello—but already done for you.
Northflow vs. Trello: The Comparison
Feature | Northflow | Trello |
|---|---|---|
Built for Podcast & Content Workflows | ✅ Yes | ❌ No |
Kanban View | ✅ Yes | ✅ Yes |
Episode Stages | ✅ Prebuilt & structured | ❌ Manual setup required |
Guest & Topic Forms | ✅ Integrated & auto-tracked | ❌ Requires external forms |
Content Calendar | ✅ Native & drag-and-drop | ❌ Needs Power-Up or Zapier |
Task Templates | ✅ Auto-created per episode | ❌ Manual copying |
File & Asset Management | ✅ Linked to episodes | ❌ Attachments only |
Team Collaboration | ✅ Role-based, show-specific | ✅ Basic board access |
Automation | ✅ Built-in workflows | ❌ Requires Butler or Zapier |
Guest/Client Task Access | ✅ Email-based access, no login required | ❌ Trello account required |
Client Scalability | ✅ Made for agencies | ❌ Needs workarounds |
Trello Is a Board.
Northflow Is a Content Workflow.
Trello gives you a canvas to organize ideas.
Northflow gives you a system to run your content pipeline.
No extra apps. No integrations to manage.
Just your team, your shows, your deadlines—together in one place.
Final Thought
We didn’t build Northflow because we used Trello.
We built it because so many creators were trying to make Trello work—and struggling.
If you’ve hit the limits of your current setup and feel like you’re constantly rebuilding your workflow, it might be time to try something purpose-built.
Northflow brings structure to the way you already work—without sacrificing flexibility.